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What’s Better Than a 10 Million Dollar Lawn Care Company?

Most in the lawn care business dream (or at least once did) of building a big lawn care company.

How does a 10 million dollar one sound?  Exciting?

The fact is, less than 1% of all lawn care companies in the U.S. and Canada gross more than $10,000,000.00 per year.

I personally like 10mm as a goal; however, I believe the ultimate achievement in business is to create a company that produces strong profits, grows and manages itself without your constant intervention.  By keeping your personal debt (monthly payments) to a minimum… meaning you have more monthly take home pay each and every month than the amount you pay out in personal expenses… you have created the ultimate freedom.

I believe freedom is the bigger goal.

A big business is a secondary goal.  Only to be fought for after you achieve the first goal.

Imagine a paid for house and cars.  Now imagine a lawn care business that runs itself and spins off more cash every month than you need to live.  You could do anything you want (within reason)… you could go anywhere you want.  This is freedom.  This is the ultimate business accomplishment.

You don’t need a 10 million dollar business or 10 million in the bank.  You simply need a consistent means to produce guaranteed cash in excess of your living expenses. 

When you’ve achieved this you will never have to make hard personal or business decisions that aren’t in your best interest.

Freedom is knowing that you don’t have to work with anyone you don’t want to, or do anything you don’t want to do or take a job you don’t want because without it there won’t be enough money to make the payments.

Too many lawn care business owners find themselves in the unnecessary position of being over loaded with debt.  Lawn service and landscape businesses that cannot service the debt ultimately go out of business leaving the owner with a mountain of debt to work off and pay back over years.

Here is how to avoid the trap:

1)     Don’t sign long term leases for office space and equipment that you can creatively avoid.  Our lawn care company could easily afford to buy and build out a multi-acre facility.  However, doing so would push us further out of the city limits resulting in higher payroll, fuel and truck maintenance costs.  Rather, we’ve found creative solutions for very efficient office, storage and facility setup that keep our costs very low and our financial obligations at a minimum.

2)     Don’t buy fancy trucks when you are starting out.  In fact, I can’t figure out why you would ever need brand new trucks.  They will almost immediately get beat up, scratched and dented.  That’s the business we are in.  Look for low mileage used trucks.  Painting a truck is cheap… a lot cheaper than buying a new one.

3)     That piece of equipment that would be really cool to own but may not be used to its full capacity should be rented on an as need basis.  Wait to purchase it or finance it until you are absolutely certain you have enough work to fully utilize it and when you are sure the payments or large cash outlay will not financially strain your business.

4)     Expanding too quickly by adding new service offerings that require the purchase of new equipment, trucks, employee’s, etc.  Think of each new service offering as a mini business.  Most businesses involve a start-up and learning phase.  Adding a new service to your service mix will work much the same way.  It is unlikely that it will be highly profitable day one.  Can you afford the financial strain it might put on your lawn and landscape company?

5)     As soon as you make some good money resist the urge to buy that new fancy truck or a bigger house.  Lots of personal debt that requires you to earn a certain size pay check every week to make the payments is bad.  When a challenging time arrives in your business if you can’t cut back your pay check you’ve got a problem.  As a result you are forced to make bad decisions within your business to ensure you can continue to take the same size paycheck as before.  Likewise, when great business opportunities come along you will be unable to temporarily reduce your pay check to capitalize on them (finance them).  Far too many business owners use their lines of credit to subsidize their personal living standards.  This is bad.  This is how businesses are slowly destroyed.  The concept of living below your means isn’t popular.  I realize this idea doesn’t sell books but it’s exactly how you get rich.

And, most important… it’s how you create freedom.

6)     Finally – I can’t improve on the wisdom of this Saturday Night Live episode.  http://www.hulu.com/watch/1389/saturday-night-live-dont-buy-stuff

Mulch Calculator (Conversion Chart)

Mulch and Soil Conversion Chart for Landscapers

You can use this Square Feet of Coverage by Depth Chart in place of a mulch calculator.

In the example below 2 cu. yds. of mulch installed 2″ deep will cover 324 sq. ft.

Cu. Yds. 2” 3” 4” 5”
2 324 216 162 108
4 648 432 324 216
6 972 648 486 324
8 1296 864 648 432
10 1620 1080 810 540
12 1944 1296 972 648
14 2268 1512 1134 756
16 2592 1728 1296 864
18 2916 1944 1458 972
20 3240 2160 1620 1080
22 3564 2376 1782 1188
24 3888 2592 1944 1296
26 4212 2808 2106 1404
28 4536 3024 2268 1512
30 4860 3240 2430 1620



Calculation Notes:
1 cubic yard = 27 cubic feet = 9 bags / 3 cu. in size
Yards needed = sq. ft. x depth (in.) divided by 324
Coverage = cubic yards x 324 divided by depth (in.)
2 cu. bag covers 8 sq. ft. (3″ deep) or 12 sq. ft. (2″)
3 cu. bag covers 12 sq. ft. (3″ deep) or 18 sq. ft. (2″)

How to Calculate the Number of Plants Needed Per Area

Use the following chart to calculate how many plants / flowers are required to fill a specific area / space / flower bed.

Desired Plant Spacing # of Plants Needed Per Sq. Foot *
   
6” 4.61
8” 2.60
10” 1.66
12” 1.15
15” .738
18” .512
24” .290
36” .185
   

* Multiply sq. ft. of bed by # in this column

 

Example:

If your bed is 10′ x 20′, then the area is 10 x 20 = 200 sq. ft.

If the plant / flower spacing is 12″ on center then 200 x 1.15 = 230

You would need 230 plants to fill this area.

Lawn Care Business Tips – February Call

Why Understanding The Lifetime Value of a Lawn Care Customer Is a Big Deal

- Demonstrates New Life Time Value of a Lawn Care Client Calculator
- The value of a lawn care / landscape client determines how much you can afford to spend to acquire clients
- Helps prove how a couple small business procedure changes can dramatically increase your revenue
- Proves why referrals matter in a major way

Topics: Answering Service, Email Marketing, Marketing Manager
- The importance of answering the phones
- Answering Service Tips
- What information to capture
- What a marketing manager does
- How to use Email Marketing

What It Takes To Grow a Lawn Care Business to 8 Figures Per Year

Question: Is it possible to grow my lawn care & landscape company from 2 million per year in revenue to 10 million per year in revenue. I do not personally know anyone in the industry doing 10 million per year. Is it possible?

Lawn Care Business Tips – January Call

Lawn Care Business and Lawn Care Marketing Tips & Advice Covered in this Call:
1) How to find workers and lawn care employees
2) How to get out of the field so you can run and grow your lawn care company
3) Your single most important responsibility as the owners
4) Growing your company – what departments do I have – what roles might you have in your business as you grow
5) A very important tip about the kind of employees you want to hire to answer the phones
6) What is a part time CFO
7) What is your role as the owner
8) What do you think of using Facebook and Social Media in your lawn care and landscape business
9) What is the best thing to do with Facebook
10) Ideas about why social media is the future
11) Should you use YouTube videos to market your lawn care business
12) How to embed your Youtube videos in your website
13) How to get commercial lawn care customers
14) Should you have a website to market to commercial landscape maintenance customers
15) What is your opinion of the future of the green industry (lawn care)
16) Is the lawn care industry the ideal service industry? Is it the best industry to start a business in
17) Is lawn care licensing requirements good? or bad? for your business
18) Business Tips and Ideas to make your lawn care business better and worth owning

Lawn Care Business Advice – December Call

Lawn Care Topics Covered on This Call:
1) Lawn Care Marketing
2) Lawn Care Postcards
3) Best Printer for Lawn Care Marketing
4) The very best type of mailer to use for your lawn care business.
5) What to watch out for when mailing post cards to potential lawn care clients.
6) Types of printers and what to look for.
7) The best kind of mailer when trying to get new lawn care customers.
8) How to create inexpensive brochures that work.
9) Best way to manage lawn care door hangers.
10) Marketing to commercial clients through the mail.
11) What is the Dream 100 concept?
12) How to handle and keep up with business receipts.
13) Is ShoeboxBoxed work it?
14) A few notes about hiring and training employees for your landscape business.
15) Line of Credit & Factoring — cash flow management.
16) Lawn Care contracts and cashflow.
17) Is discounting your service for prepayments smart?
18) Leasing office space – what to look out for and what to consider.
19) How much financial information should you let employees know?

Do you have any questions regarding tonight’s call?  Also, any good advice you can pass on based on your experience in business?

Please comment below and I will respond.

Lawn Care Business Tips – 20 Lawn Care Business Questions Answered

November 2011 Lawn Care Millionaire Call

Topics:
Lawn Care Equipment
Custom Truck Beds
Lawn Care Pricing
Registering you lawn company as an LLC
The 5 pieces of lawn care software I use at my business. (Gmail, Service Autopilot, Evernote, Drop Box, Mozy, Google Reader)
Books to read about lawn care marketing
and lots more lawn care business advice…

 

 

How To Calculate Per Man Hour Pricing for a Lawn Care Business

This video discusses pricing out each man hour of time you sell. This applies to lawn mowing, landscape, irrigation, pest control, fertilization and weed control. Any lawn care service you sell is based on selling time. This video covers lawn care pricing and as a result covers estimating lawn care and lawn care bids.

Start a Lawn Care Business – Advice on Buying Lawn Care Equipment on Credit and Why College Won’t Help You as a Business Owner

Question:

I am only 20 years old and my father and I want to start a lawn care business, we pretty much have a plan set up however he is thinking about using credit to buy the equipment. Do you think it would be a good idea too use credit too buy the equipment and hopefully depend on the income of the business to repay that? Also He wanted to make me the Boss of the business is it alright to be the boss regardless of age or not having a college degree?

Answer:

Yes.  You should be the boss.

There is a lot you don’t know.  You’ll figure it out.  That can’t slow you down or hold you up.

Starting while you’re young has advantages.  You need less money to live.  You have less responsibility.  More energy.

You’ll make up for your inexperience by working extra hard and devoting more time to learning.

You can’t be a good boss until you first become a boss.

Age doesn’t matter.  You just have to do it.

If you are willing to learn – willing to seek out experts – willing to do whatever it takes – starting a business while you are young is the way to go.

I have a college degree.  However, if I could do it all over again I wouldn’t have spent the money.

It did not help me learn how to make money.

It did not teach me anything about marketing.

It didn’t teach me about finding the best employees when it’s nearly impossible to find enough good employees.

It didn’t teach me how to manage cash flow, buy insurance, fire dishonest employees, deal with frivolous lawsuits, apologize to clients when we’ve messed up for the second time, balance working crazy hours with being married and raising quality kids, negotiating 6 figure deals and just about everything else I deal with every day.

I’ve learned everything I’ve learned because I was the boss — and I had too.

I’m highly negative on college in its current form.

However.  Though I am negative on college I’m serious about learning.

You should become a boss.

And in the evenings take Accounting at a Junior College.  You should take specific accounting, finance, technology and writing classes.

You should plan to spend serious money buying books, audio books, going to workshops and seminars, and possibly getting coached by the best in the business.

I’ve spent a lot of money doing exactly what I am recommending.  And I continue to spend money on learning.  It’s been the difference maker in my life (businesses).

Every one of my friends that is highly successful, makes a lot of money and got to that level fairly fast has one trait in common — they are constantly learning and spending a lot of money on their education.

Everyone I’ve met that takes home a 7-figure per year pay check has spent 6 figures on their education and it wasn’t at college.

And those that continue to earn 7-figures per year in take home pay probably spend 25k to 75k per year to further their knowledge and abilities.

My point — don’t worry about not having a college education.  It’s highly overrated.

But be paranoid about what you don’t know — learn as much as you can.  It will make you a ton of money and help you get there far faster than everyone else.

Another very important point…

There are no rules about what you can and can’t do or if you do or don’t deserve to be successful at a young age without a formal education.

Your dad is doing you a favor by recommending that you be the boss at 20.  It will change the rest of your life.

Most of the advice you will get about starting a business and the possibility you might fail on your first attempt — or that you should wait and get a degree first — it is terrible advice.

It’s often given by people that ‘never did it’ — ‘never went for it’ — and absolutely aren’t living their ideal life style doing exactly what excites them.

Only take advice from those that are actually ‘doing it’ — that are the kind of people you want to become.

Ignore everyone else.  They shouldn’t get an opinion.

I made all of these points because I want you to be absolutely confident that you can start building a business now — at 20 without a college degree.

An idea about learning…

A lot of people don’t like to read.  Or feel they read too slowly.  Or are so busy they don’t have time.

With an iPhone and Audible.com you can get the equivalent of a high level college education in only a couple years.

Here’s how.

Every time you are driving or performing manual labor that doesn’t require a lot of thought and focus you should be listening to an audio book or podcast by someone that has already figured it out.

The iPhone has a feature that lets you play audio books at double speed.  It is my single favorite feature.  I listen to everything at double speed in half the time.

For the very best books you should consider listening to them multiple times.  The more you hear the information — the more of it you will absorb.

You will become what you listen to and who you surround yourself with.

Regarding your second question…

Should you finance your equipment?

Yes.  But maybe No.

I’m generally negative on debt.

As a young business owner it is critical that you don’t put yourself in a position that you have to take a large paycheck.

You need to be able to reinvest most of your profit so you can grow.

You need to keep some extra cash stashed away in case something bad happens or a great opportunity presents itself.

I’ve seen owners, time and time again, increase their standard of living to the point that they need such a large paycheck that they can no longer grow their company because they don’t have enough free cash to reinvest in the company.

Or during slow months they have to use their line of credit to cover their paycheck.

I’m negative on personal debt.  I’m not opposed to it but you should work to eliminate personal debt as quickly as possible.

I am for business debt used wisely and for short periods of time.

Without going into the details… actually paying cash for everything and remaining debt free can be a very dangerous business strategy at times because it can make you so cash poor that you can’t sustain a temporary business downturn.

I have personally used business debt many times.

Once you eliminate your personal debt and start to build cash reserves you can eventually become the bank for your company.

For example, I frequently loan the companies I’m involved with money at the beginning of each year.

Until you reach this point it is very wise to have a line of credit or credit cards that you keep available but only use when absolutely justified.

The problem with debt is that most people that use it to grow a business don’t understand it and get themselves into a lot of trouble.

First, an example of how to use debt the smart way as you grow your company.

At the end of the year you will pay taxes on all of your profits for the year.  If you have 500k left over at the end of the year you will pay taxes on that 500k at your current personal tax bracket tax rate.

If you are taxed at 33% you will pay $165,000 in federal taxes.  Even if you leave all of the money in the company’s bank account for next year.  It doesn’t matter.  You will still pay taxes on that money.

So a tax strategy is to spend as much of that 500k before 12/31 on prepaid business expenses that will be incurred the following year.  Such as buying chemicals, trucks, equipment, prepaying insurance, rent, etc.

The problem with this approach is that by spending most of your profit at year end you will be cash poor at the beginning of the next season.

The solution?

You use a line of credit to cash flow the business until you stabilize — until you recapitalize your bank account.  Then you pay off the line.

You might pay 5k in interest to the bank but you saved $165,000 in taxes.

That’s a wise use of debt.  But, mismanaged it will put you out of business.

Now an example of how to misuse debt.

You start a new business.  Finance your truck.  Finance the equipment.  Buy business cards.  Form an LLC.  Get insurance.  Buy a fancy computer and business software.  Get a new cell phone.  Etc.

Then you print your first door hanger.  Knock on your first door.

Oops.  You though you would get 10 new clients for every 100 door hangers you put out.

Instead you get 2 for every 1000 door hangers you put out.

Then you bid a bunch of jobs and win the work.

But after a month you start thinking “I’m not making enough money”.

When you add up your time and divide it by the prices you are charging you’re making about $15/hr and you still have to pay your debt, gas, supplies, etc.

And.  Within a couple weeks of kicking off your business you realize there is a lot you don’t know.  Your business plan isn’t working out anything like you had planned.

So you have to change your strategy.  Possibly do work you hadn’t planned on doing.  Offer services you hadn’t planned on offering.

The debt you took on to buy equipment and trucks and business cards becomes a big burden and makes it a lot harder to turn the business into a success.

The solution.  And my answer.

Have you done anything to prove to yourself you can succeed in this business?

Have you sold any clients?  Have you made any money?

If you are 100% positive that you can get business that is profitable — meaning you’ve already done it — then financing your equipment might be a wise move.

I recommend that you use a cheap truck and used equipment until you prove you can sell work, make money, and that you actually like the business.

At that point, if you don’t have any money to buy better, more reliable equipment you should finance only what you need.

Keep in mind that a $300 blower can be purchased in 30 minutes.  Do not pre buy a bunch of equipment and store it in your garage.

You should wait until the last minute and buy it when you can wait no longer.

Finance the equipment but only the equipment you must have.

Too many businesses are started with unrealistic growth expectations — so the owner buys way too much equipment and fancier trucks and trailers than initially needed.

If you are certain you can get profitable work and you buy only what you need I suggest you finance the equipment.

Having lesser equipment that slows you down and constantly breaks down will be a detriment to your business.  The right equipment is key.

So good equipment is not something you want to wait too long to buy.

One more thing…

If you have one job that requires a specific type of equipment and you only need that expensive equipment for that one job — you are better off not doing the job.

I’ve seen a lot of $8,000 riders and $4,000 aerators purchased because the owner won his first commercial job.  The idea is that one commercial job will become five and the equipment will be justified.  However, it doesn’t always work out that way.

Unless you are fully committed to selling a lot more of that type of work — and you have a plan to make it happen — wait.

Can a Thief Pick Your Trailer Lock with Ball Point Pen?

This video I recorded demonstrates how careful you must be when selecting trailer locks for your lawn care business. This $50 trailer lock can easily be opened with the back of a 50 cent ball point pen. Trailer and lawn care equipment theft is common, be careful to pick the best trailer lock, a trailer lock that is hard to pick. The locks we use are about $130 each.

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